Privacy

Scribeo is designed to keep your data on your Mac. No account, no tracking.

Last updated: July 2026

What stays on your Mac

• The audio recordings and transcripts are saved on your computer, in a folder managed by the app. They stay your files: export or delete them whenever you want. (If you turn on iCloud sync, transcripts are also copied to your private iCloud. The audio only if you ask for it, with a second switch: see below.)
• The previous versions of your notes (the safety net that lets you go back after a regeneration) stay only on the computer that produced them: they are not synced and never leave the Mac. The same goes for the moments you mark during a call.
• Transcription happens locally (Whisper engine): the audio isn't uploaded anywhere.
• The AI providers' API keys are saved in an encrypted file on your Mac (AES-GCM, device-bound). They never pass through our servers, and they are never synced.

Sync between your Macs (iCloud)

From version 1.33 Scribeo can keep your notes in step across several Macs of yours. It is off by default: until you turn it on in Settings → Sync, none of what follows happens and your data doesn't leave your computer.

• The data is copied to your private iCloud (the private database of your Apple account). It never passes through our servers and we cannot see it.
• What is synced: notes, your personal notes, transcripts, your “Ask” conversations, the files you attach to a note, projects (name, colour, dictionary, summary), people, and your profile with its preferences (name, role, company, description, theme).
• Audio has its own switch, off by default and below the first one (Settings → Sync → «Sync audio too»). If you turn it on, a compressed copy of each meeting's recording is uploaded — roughly 14 MB per hour — so you can replay it on all your Macs and you don't lose it if the computer that recorded it dies. If you leave it off, the audio never leaves the Mac that recorded it. The uncompressed audio never uploads.
• What is NEVER synced: the API keys (they stay in the Mac's Keychain) and the uncompressed audio. Attachments over 25 MB also stay only on the Mac that added them: the app tells you when you attach them.
• Synced data uses your iCloud storage and is subject to Apple's terms and privacy policy.
• You can turn sync off at any time, on each Mac. The notes already on the computer stay where they are; to remove the data already uploaded to iCloud, turn Scribeo off in System Settings → iCloud → Apps using iCloud.

What is sent to the AI

Only text is sent to the AI, never the audio. The text that leaves your Mac is the text of the meeting you are working on: the transcript, your own notes and — when they help make sense of what is being discussed — the text extracted from the documents you attached to the note (PDFs and text files), the project summary and the notes of related previous calls. This is what lets Scribeo prepare a meeting and write notes that understand the references made during the call. Attached files are not uploaded as files: their text is read from them. Depending on how you use Scribeo:

• Scribeo AI (included): the text passes through our server (scribeo.it), which forwards it to Claude (Anthropic) to generate the notes and keeps a count of the summaries used. We don't use your content for other purposes nor share it.
• Your own AI key: if you configure your own key (Claude, OpenAI or Gemini), the text goes directly from your Mac to the provider you choose, without passing through our servers. Processing is governed by that provider's privacy policy.

Shared notes

When you create a share link, the note is encrypted on your Mac before being uploaded. Our server receives and shows only encrypted text: the decryption key lives solely in the link (in the part after the #) and never reaches the server. This means not even we, nor whoever hosts the web space, can read the content. When you revoke sharing, the link stops showing the note.

Data collected by the site and the app

• No account, no sign-up required.
• No advertising tracking system, no user profile, no third parties: the pages of this site load nothing from external servers.
• Site statistics: we count how many people visit the public pages, without knowing who they are. No cookies, no external service, no IP address stored. Every day the server creates a random value, uses it to compute an irreversible fingerprint of the visit, and destroys it the next day: from then on nobody can trace it back to a person, or recognise the same person across two days. Of the referrers we keep only the domain. If your browser asks not to be tracked (Do Not Track), we don't count the visit. Pages of shared notes are never counted.
• App activation: on first launch on a new Mac, Scribeo sends once an anonymous device identifier, the app version, the macOS version and the language, so we know how many devices use Scribeo. The IP address is not stored. None of this is linked to a name, an email, or your notes.
• If you use Scribeo AI (our key instead of your own), the server keeps the IP address of generation requests to limit abuse and count the summaries. If you use your own key, nothing passes through our servers.
• Beyond that, the app sends no telemetry: it collects no usage statistics and does not report what you do. The other network connections are only to scribeo.it or the AI provider to generate the notes (depending on whether you use Scribeo AI or your own key), to scribeo.it when you publish or revoke a shared note, to iCloud if you have turned on sync, and to check for updates.

Permissions requested

• Microphone and Screen Recording: to capture your voice and the call's audio (the screen video isn't recorded).
• Calendar: to show your upcoming events and link them to recordings.
• Notifications: to alert you while a recording is in progress.
• iCloud: only if you turn on sync between your Macs. Without it, Scribeo never touches your iCloud.

Contact

For any privacy question write to supporto@scribeo.it.